A-Z Online Style Guide

For the most part, The Fletcher School website follows punctuation, capitalization and usage guidelines outlined in the Associated Press Stylebook Online, which is available to the entire Fletcher community through the Ginn Library (password required).

Fletcher-specific style guidelines are included in the A-Z guide below.

PART-TIME, PART TIME – Hyphenate as an adjective: She is a part-time studentOtherwise two words: She works in the office part time.


PDF – Abbreviation for portable document format. Use all uppercase unless appended to a file name to designate type of file extension: Email a PDF of the new schedule. The file name is schedule.pdf.


PERCENT – Spell out the word percent, do not use the symbol %. Use figures with percentages: 4 percent. In some cases such as in tables or statistical copy, the % symbol may be appropriate.


PHD – see academic degrees


POST – Words beginning with the prefix post- are usually closed, no hyphen, unless the root word is a proper noun; post-Cold War.


PRE- - Words beginning with prefix pre- are usually closed, no hyphen, unless the root word is a proper noun; prescheduled class.


PRESIDENT – Capitalize only as a formal title before one or more names: President Obama, Presidents Bush and Lincoln. Lowercase in all other uses: the president; George Washington, first president of the United States.


PRODUCT/COMPANY NAMES – The use of product names or company names may be construed as a tacit endorsement by the School and university, thus raising conflict-of-interest questions and other problems. Use generic titles or descriptions whenever possible: Please make a duplicate copy. (Wrong: Please make a Xerox copy.)


PROFESSOR – Capitalize before a name, lowercase in all other uses. Abbreviate professor only in front of first and last name, spell out professor when coming before a last name alone. A named professor is always capitalized. Always identify faculty by their academic rank and department in published materials. Forms are: professor, associate professor, assistant professor of – followed by the applicable field: Professor of International Law Ian Johnstone; Prof. Ian Johnstone; Ian Johnstone, professor of international law; he is a professor at The Fletcher School.