- Course and Shopping Day Schedules
The Course Schedule
The below course schedule is tentative and subject to change. Course descriptions can be found on our main website under Divisions and on SIS (select "Search Classes" on the homepage, before you log-on). The Fletcher School reserves the right to change, at any time, any of the information provided in this schedule, including adding and dropping courses.
Course Schedules 2017-2018
Course Schedules 2018-2020
Shopping Day - Tuesday, January 16, 2018
Shopping Day takes place the day before classes begin each semester. This gives students the opportunity to preview some of the courses that will be offered in order to best plan their semester schedule.
Shopping Day Schedule
Examples of Past Course Syllabi - (if the syllabus is not posted, please email the professor directly. Please note that syllabi can also be accessed through Canvas during the course registration shopping period.)
Please note that in past years, the following courses were oversubscribed and a lottery took place. However, which courses are oversubscribed varies every year and is often unpredictable. We thus recommend that if you attend the first day of a course and the class seems particularly full, that you follow a back-up course, just in case.
- P207: GIS for International Applications
- E213: Econometrics
- B237: Field Studies in Global Consulting
- D220: Processes of International Negotiation
- D218: Influencing Policy and the Global Debate
- P207: GIS for International Applications
- P273: The Strategic Dimensions of China's Rise
- B231: International Business Strategy and Operations
- B237: Field Studies in Global Consulting
- Course Registration
Course Registration on SIS
The Tufts University Integrated Student Information System is where your academic record is maintained, your official course enrollment, as well as grades, transcripts, student financials, and more. You will use this system during Registration for your official enrollment in courses in fall and spring semesters. As a friendly reminder, Canvas, is NOT a record of your official course enrollment (Canvas is a web platform for faculty to post syllabus, assignments, etc.). If you have access to a course's Canvas site it does not necessarily mean that you are officially enrolled; you must log in to SIS for your official course enrollment status.
Fifth Course Registration
All MIB students may take a fifth course twice during their degree program to fulfill the 18 course credits necessary for graduation.
With the stipulations outlined below, MALD and PhD students are permitted to register for a fifth course twice during their time at Fletcher and MA and LLM students are permitted once.
- The fifth course may not be used to fulfill the 16-course credit requirement. Students may not use the fifth course to off-set the number of courses taken during subsequent semesters. For example, a student may not register for 5 courses during one semester and then 3 courses the following semester.
- Students are charged a pro-rated tuition for the fifth course. The cost of the fifth course equals one quarter of a semester's full-tuition charge. Financial aid may not be available for students taking the optional fifth course.
- Grading and transcript policies are the same for all courses.
Important Note: Fletcher's registration system does not permit online registration of a fifth course for all students except MIBs. You must fill out a paper from available at the Office of the Registrar. If the course is not over-subscribed at the end of the registration period, the student will be enrolled in their fifth course of choice.
Policy on Overlapping Courses
The Fletcher School does not allow students to enroll in courses with times that overlap. This policy applies to both courses taken for credit and audit.
- Holds on Your Account
Emergency Contact Information Hold
1) Log into SIS.
2) On the "About Me" tab, click on the pencil icon next to "Emergency Contact" and enter your emergency contact's information. You may need to select "Add An Emergency Contact."
3) Once you've completed entering your emergency contact's information, hit "Save," and then log out and back into SIS.
Local Address Hold
1) The SIS system is not smart enough to recognize whether or not your home/mailing address has a local zip code. As a result, you must manually create a "Local Address" entry.
2) Log into SIS. On the "About Me" tab, click on the pencil icon next to "Address."
3) Select "Add New Address" and enter your local address information.
4) Once you've completed entering your local address, select "Ok." On the right hand side of the screen, under "Address Types," select "Local" and then hit "Save." On the final screen, select "Ok" and exit the address screen. Log out and back into SIS and the hold should clear.
Please review the attached flyer for information on removing a health hold on your account.
If you have a financial hold on your account, please contact the Bursar's Office located in Student Services in Dowling Hall (617-627-2000). Please note that the Registrar's Office does not handle tuition payments.
- Cross-registration Policies
Fletcher's cross-registration agreements are only with Tufts and Harvard. Fletcher does not have an agreement with any other university in the Boston area.
Students may cross-register for up to 25% of their courses while at Fletcher. Please keep in mind that any transferred credits taken prior to enrollment at Fletcher count towards the quarter total. Students are permitted to take no more than the equivalent of 2.0 Fletcher credits at Tufts or Harvard in a given semester.
Non-Fletcher courses may not be used to fulfill breadth requirements nor may they be used to fulfill the required course in a field of study unless approved by the professor who oversees the field.
MALD and MIB Students
Students are permitted to take no more than the equivalent of 2.0 Fletcher credits at Tufts or Harvard in a given semester. Students are permitted to cross-register for a maximum of 4.0 course credits at Harvard or Tufts during their Fletcher career. For MIB students, only two of the cross-registered courses may be taken at Harvard Business School.
MA and LLM Students
A maximum of two cross-registered courses may be used to fulfill the degree requirements and for LLM students, only one of the two cross-registered may be taken at Harvard Law School. In such case, the Harvard Law School course will count towards the total number of law courses the LLM candidate is required to take. Cross-registered courses may not be used to fulfill the distribution requirements.
If completing one year (two semesters) of coursework at Fletcher, MATA students may cross-register for a maximum of two courses. If completing one semester of coursework at Fletcher, MATA students may cross-register for one course.
Transferring of Credit and Grading
Please note that some of the host graduate schools may consider a grade below B- as passing. However, Fletcher does not accept any grade below B- as satisfactory for degree credit. Additionally, any Tufts or Harvard course for which you receive a letter grade (e.g., A, B) follows Fletcher’s numerical equivalents for letter grades and are applicable toward your cumulative GPA. Any Harvard or Tufts course that does not have a letter grade (such as HBS’s “Category I-IV” grading or HLS’s H, HP grading) is not included in your cumulative GPA however, the credits are included in your required credits for your degree.
Please note that some cross-listed courses may have a different credit value at one graduate program at Harvard than they do at other graduate programs at Harvard. For example, a course that is jointly listed at the Kennedy School and the Law School may be worth a full-credit at Kennedy and only a half-credit at HLS. Fletcher students will be awarded the credit value that is given at the host school where they are registered.
Each school normally gives priority to its own students if space in the course is limited. Cross-registration takes place at the beginning (or just prior to the beginning) of the semester in which the course is given. Please check each school’s website for the cross-registration enrollment dates. It is recommended that Fletcher students who are cross-registering enroll in or follow a Fletcher course as a “placeholder course” while waiting for approval of their cross-registration enrollment into a Harvard or Tufts course.
Please keep in mind that instructor approval does not guarantee admittance into the course. Course admittance depends on the course enrollment capacity and requirements.
To drop a course, please notify The Fletcher School Registrar's Office via email so that we have your requested drop in writing. We will then forward your drop request to the appropriate Harvard or Tufts Registrar's Office. Please abide by the Fletcher School drop deadline.
Students should follow the Harvard drop/add deadlines when registering for Harvard modules that start in the second half of the semester.
Cross-Registration with Tufts Courses (non-Fletcher)
Listed below are the necessary steps for Fletcher students to take when cross-registering with Tufts University courses.
- Obtain from the Tufts Student Services Center the Cross-Registration petition to take a Tufts course or download it here: Cross-Registration Petition for Fletcher to Tufts
- Obtain the course instructor's signature
- Go to the host school's Registrar's Office by their deadline. The Registrar's Office will either approve or deny your petition based on the course enrollment numbers.
- Once the petition is approved, a copy of the signed/stamped petition needs to be returned to the Fletcher Registrar's Office.
- Follow the host school's instructions in regards to checking on course admittance and if any additional forms are needed. Remember to obtain a copy of the host school's academic calendar as dates will be different than those of Fletcher. It is also recommended to check the final exam schedule to avoid any conflicts with Fletcher final exams
- If you want to drop the course or change from credit to audit, you must notify both your home school and your host school.
Cross-Registration with Harvard
Please keep in mind that there is no pre-registration for Harvard courses. Each school normally gives priority to its own students so it is always good to register for a back-up Fletcher course and then drop it if need be. A Harvard instructor's approval does not guarantee a spot in the course.
All Harvard cross-registration is done online.
Please click here for step by step instructions on how to cross-register for a Harvard course.
Please click here for the Harvard cross-registration FAQ sheet.
Please click here for detailed information on cross-registering into some of the Harvard schools.
If you want to drop a cross-registered Harvard course, please send an email to The Fletcher School Registrar's Office (firstname.lastname@example.org) with the Harvard school, the course title, and course number. You must observe the Fletcher School drop deadline. Failure to do so will result in a permanent withdrawal code of "W" being recorded on your official transcript for the course.
- Registering for more than 4 Credits
All MALD, LLM, and MA students are allowed to take 4.5 credits only ONCE during their Fletcher career.* All MIB students are allowed to register for 5.0 credits twice during their Fletcher career.
To register for a course that is over the 4.0 course credit limit set on SIS, students must email the Registrar's Office at email@example.com with their additional course SIS number (the five-digit number in parentheses), section, and course name. The course will then be added to their record.
*Please note that if a student takes 4.5 credits in one semester, then the student may take 3.5 credits in a subsequent semester. However, the student will still have to pay for 4.0 credits and that missed 0.5 course credit cannot be made up in a following semester (i.e. take a 4.5 credit overload again).
With the permission of the instructor, Fletcher students may register to audit one Fletcher course per semester. Students must complete a paper form available at the Office of the Registrar to officially audit a class. Upon completing the requirements specified by the instructor, the audit will be recorded on the student's transcript. Audits are not credited towards degree or course distribution requirements.
Students may also cross-register to audit a foreign language course at Tufts University. However, because Tufts University does not recognize audits, the audited foreign language course will not show up on the transcript.
Harvard University also does not offer course auditing, but a Harvard professor may give a Fletcher student approval to sit in on his/her course. The course will not show up on the transcript.
- Course Evaluations
Course Evaluations have a new home, and can be found electronically in Canvas, Tufts’ learning management system. The evaluations contain a statistical summary of the results and include narrative comments for all courses. All members of the Fletcher community have access to evaluations for Fletcher courses.
Furthermore, print copies of course evaluations are located in the Ginn Library for your perusal.
- Transfer Credits
Transfer credit is not an option for MA, MIB, LLM, or PhD candidates. The only exception is MIB candidates enrolled in exchange or joint degree programs.
For MALD students, no more than four courses can be transferred for credit. MALD students may submit a CSAP petition for transfer credit. It should be done as early in their Fletcher careers as possible. The approved transfer credit will not show up on the Fletcher transcript until eight course credits have been completed. The following requirements will be reviewed by the CSAP committee when reviewing transfer credit petitions:
- The course is taken at an accredited graduate school and is comparable to course offerings at The Fletcher School;
- The student is registered as a graduate student at the time the coursework is completed;
- The grade received is a B or better and an official transcript is submitted;
- If the course is offered at a time other than the academic year, documentation is submitted demonstrating that the course is comparable to the courses taught during the academic year;
- A course description, reading list, and/or bibliography is submitted;
- The course is evaluated and approved by a Fletcher faculty member who offers coursework in this area. Approval is based on a review of the course content;
- The student presents a strong justification as to the relevance of the proposed transfer credit to his/her academic program at Fletcher;
- The course(s) was (were) not offered toward a prior degree and;
- If transferring multiple courses (i.e. dual degree candidates), all courses and supporting material are presented as a complete package at one time.
- Policy on Capricious Grading
Approved by the Faculty on February 24, 2010
Prohibition Against Capricious Grading
Section 1. Capricious grading is prohibited.
Section 2. Capricious grading consists of the arbitrary and capricious assignment of a grade to a student
(a) for reasons other than the student’s performance in the course;
(b) through resort to more exacting or demanding standards than were applied to other students in the course; or
(c) by a substantial departure from the instructor’s previously announced standards for the course.
FILING OF A STUDENT COMPLAINT
Section 3. (a) A student who believes that his or her grade in a course constitutes capricious grading under section 2 of this Policy shall so notify the course instructor not later than 14 week days after the day on which the grade was posted, or after the first class has met in the semester following the semester in which the course was taken, whichever is later.
(b) The student and the instructor shall confer promptly to seek a mutually acceptable resolution.
(c)(1) If no such resolution can be achieved, the student may file a preliminary complaint with the Academic Dean not later than 14 week days after the day on which notification occurred under subsection (a) of this section, or after the first class has met in the semester following the semester in which the course was taken, whichever is later.
(2) Such preliminary complaint shall include a written statement specifying the factual basis for the preliminary complaint and presenting any available supporting evidence.
ACTION BY THE ACADEMIC DEAN
Section 4. (a) The Academic Dean shall review the preliminary complaint in question and shall dismiss the preliminary complaint if
(1) the preliminary complaint does not allege actions which could constitute capricious grading as defined in section 2;
(2) the preliminary complaint was not filed within the period of time required under section 3(c)(1);
(3) the student has not conferred with the instructor required under section 3(b); or
(4) the student has filed the same, or substantially the same, preliminary complaint under another formal grievance procedure.
(b)(1) In the event the preliminary complaint is not dismissed under subsection (a) of this section, the Academic Dean shall seek to resolve the dispute informally.
(2) In so doing, the Academic Dean shall not seek to determine the validity of the preliminary complaint or to determine whether capricious grading occurred, but shall act as a good-faith mediator in attempting to facilitate a mutually acceptable resolution between student and instructor.
(c)(1) In the event the Academic Dean is unable to facilitate such a resolution, he shall determine whether substantial evidence exists to support the preliminary complaint.
(2) In the event the Academic Dean determines that no such evidence exists, he shall dismiss the preliminary complaint.
(3) In the event the Academic Dean determines that such evidence does exist, he shall refer the preliminary complaint to the Committee on Academic Integrity.
(d)(1) Not later than 10 week days following such referral, the student shall file with the Academic Dean a written complaint specifying in full the basis for the allegation of capricious grading and presenting any available supporting evidence.
(2) The Academic Dean shall immediately transmit the complaint and any accompanying materials to the instructor.
(3) The instructor shall transmit an answer to the complaint to the Academic Dean not later than 10 weekdays following receipt of such complaint.
(4) Not later than 20 week days following the date on which the instructor’s answer is transmitted under paragraph (3) of this subsection, the Academic Dean shall transmit to the Committee on Academic Integrity, the student, and the instructor
(A) a copy of the complaint, answer, and any accompanying materials;
(B) a statement summarizing actions taken by the Academic Dean under subsection (b) of this section.
ACTION BY THE COMMITTEE ON ACADEMIC INTEGRITY
Section 5. (a)(1) The Committee on Academic Integrity shall determine whether a complaint filed under section 4(d)(1) of this Policy is supported by clear and convincing evidence.
(2) If the Committee determines in the negative, it shall dismiss the complaint.
(3) If the Committee determines in the affirmative, the Committee shall order an appropriate remedy, which
(A) may include the awarding of a new grade in the course but only in the event of exceptional circumstances involving gross negligence or intentional disregard of the prohibition in section 1 of this Policy; and
(B) may not constitute a reprimand or other disciplinary action against either the instructor or the student.
(4) The Registrar shall immediately record any new grade awarded by the Committee under clause (A) of paragraph (3) of this subsection upon notification in writing by the Chair of the Committee that such new grade has been awarded.
(b) The Committee shall exercise due regard for the discretion accorded each instructor to evaluate student performance in accordance with principles of academic freedom, and, accordingly, shall not consider whether the grade in question was awarded incorrectly or erroneously.
PROCEDURE BEFORE THE COMMITTEE ON ACADEMIC INTEGRITY
Section 6. (a)(1) The Committee shall, prior to considering any complaint on the merits
(A) determine not later than 20 week days after the date on which materials were transmitted under section 4(d)(4) of this Policy whether it may exercise jurisdiction to do so; and
(B) invite the student, instructor, and Academic Dean to present arguments in this regard in a form and manner that the Committee deems appropriate.
(2) To the extent feasible, the Chair of the Committee shall ensure that the identities of the student and instructor remain confidential unless and until the Committee finds that it may exercise jurisdiction under paragraph (1) of this subsection.
(b) If the Committee finds that it may exercise jurisdiction under subsection (a) of this section, it shall convene to consider the complaint on the merits not later than 10 week days thereafter.
(c)(1) The student and instructor may attend any meeting of the Committee that the Committee designates as directed at the finding of facts.
(2) In any such meeting, the student and instructor
(A) may present any evidence relevant to the manner in which the grade was assigned, including testimony by other persons;
(B) shall have an opportunity to question or refute any evidence presented; and
(C) may each be accompanied a person of his or her choice to assist in presenting evidence or advocating on his or her behalf.
(3) The Committee shall determine the admissibility of evidence and shall adopt rules of procedure.
(d)(1) The Committee shall make no decision in the absence of a quorum.
(2) A quorum shall consist of a majority of members of the Committee.
(e) All meetings of the Committee shall be closed to the public, and, except as authorized herein, no member of the Committee may disclose publicly any information, written or oral, that is learned, transmitted, or received in the course of the Committee’s consideration of a complaint under this Policy.
(f) The Committee shall transmit its decision in writing to the student, the instructor, and the Academic Dean.
(g) The Committee shall proceed as expeditiously as possible.
- Academic Accommodations
The Fletcher School welcomes applications from students with disabilities and assures them that the School will provide access to all programs for which they are qualified. In accordance with all Federal, State and University regulations The Fletcher School is committed to providing support and equal access for all students so that they may achieve their academic potential.
Policy on Providing Services
Students should submit a written request for accommodations to the Fletcher Registrar and Manager of Student Academic Programs and provide supporting documentation (including test results from a qualified professional) no later than the end of the first month of the semester in which accommodations are required. The Fletcher School abides by the documentation requirements outlined on the Tufts University’s Accessibility Services website: http://students.tufts.edu/student-accessibility-services. Accommodation decisions are made by a school-based committee on the basis of the student’s documentation and when needed in consultation with the University’s Director of Accessibility Service.
Reasonable accommodations are afforded to any student who has been deemed eligible in accordance with Tufts policies, and in accordance with State and Federal regulations. Accommodations must be requested by the student, and be pertinent to the student's documented disability, and must not substantially alter the educational program, intent, process, nor be an administrative burden to execute for the parties involved.
Students who receive approval for testing accommodations are expected to provide the Registrar with their mid-term and final exam schedule as well as other test dates as soon as these are announced by the course instructor so that the necessary arrangements can be made in a timely manner.
Academic and Non-Academic Accommodations
Consistent with the University, the Fletcher School provides reasonable accommodations to students with disabilities such as impaired hearing, speech, mobility, or vision, and students with learning disabilities and attention deficit disorder. Assistance is also provided to students coping with serious illness (both medical and psychiatric). Students are required to provide the university with current documentation (no more than 5 years old), including test results, from a qualified professional in the field related to the particular disability.
The Fletcher Registrar's Office and Student Accessibility Services works with students and faculty to coordinates accommodations that are academic in nature.
For accommodations that are non-academic in nature, the Fletcher Registrar liaises with the University’s Director of Accessibility Services and other departments within the university such as Health Services, University Police, Buildings and Grounds as well as outside agencies who provides services for students with disabilities.
The successful provision of reasonable accommodations requires the student's commitment to taking responsibility and following the required policies and procedures. Maintaining active communication with both faculty and the Registrar and complying with deadlines for advance notice of specific accommodations are examples of these student responsibilities.
Resources and Contact Persons for Fletcher Students
Coordinator of Student Academic Programs
Halley Goldman, (617) 627-3055, Goddard 212
Students who require accommodations should contact Halley Goldman, Coordinator of Student Academic Programs. The Coordinator is available for academic counseling and assistance with appropriate accommodations. She is the liaison between Fletcher students with disabilities and departments within the university, including Fletcher faculty, the Tufts University Director of Accessibility Services, University Police, Building and Grounds, and outside agencies who provide services for students with disabilities.
Students should feel free to visit their professors regularly and discuss their academic progress within their courses. However, Fletcher students believing they have a disability requiring accommodation should contact the Coordinator. The Coordinator will work with faculty and to assure that students whose needs are documented are provided reasonable accommodations.
Margaret Higham, M.D., Medical Director, 124 Professors Row, (617) 627-3350
Health Services assists in maintaining the health and well-being of all Tufts students. A prepaid health care plan provides both direct care and appropriate referral for all types of health problems. Staff at the Health Service will serve as liaisons with students’ personal physicians and will review documentation of some disabilities.
Counseling and Mental Health Services
Julie Ross, Pd.D., Director, Counseling and Mental Health Services, 120 Curtis St. (617) 627-3360
The Tufts University Counseling and Mental Health Services is staffed by professionally trained counselors who are available to discuss all personal and academic concerns with students. Students may be seen for personal counseling or, when appropriate, will be referred to other qualified university or community services. Consultations are also available with counselors who speak English, Spanish, French, Arabic, Portuguese, and Hebrew.
Student Accessibility Services (formerly Disability Services)
Dowling Hall, 7th Floor, (617) 627-4539
Tufts University Student Accessibility Services assures that students across the University receive access to all programs for which they are qualified. The Fletcher Registrar and Manager of Student Academic Programs consults with the University’s Director of Accessibility Services to address accommodations for Fletcher students that are both academic and non-academic in nature to assure that all students have the opportunity to achieve their academic potential.
Student Accessibility Services assures that students across the University receive access to all programs for which they are qualified. The Fletcher Registrar and Manager of Student Academic Programs consults with the University’s Director of Accessibility Services to address accommodations for Fletcher students that are both academic and non-academic in nature to assure that all students have the opportunity to achieve their academic potential.
Office of Equal Opportunity
196 Boston Avenue, 3rd Floor, Suite 3800, (617) 627-3298
The Office of Equal Opportunity (OEO) exists to ensure that the University’s commitment and goals toward equal opportunity are integral components of Tufts’ policies.
We further this mission by ensuring that the University maintains compliance with all federal, state, and local laws pertaining to anti-discrimination, the Americans with Disabilities Act, and Title IX, through complaint resolution, programming and outreach. OEO cooperates with members of the Tufts community to resolve complaints of discrimination, sexual harassment, and sexual misconduct, and set forth University policies and guidelines that pertain to these areas of conflict. We also ensure that the University maintains compliance with all federal, state, and local laws pertaining to affirmative action,
OEO is guided by the University’s commitment to and desire for a truly integrated, interactive, productive, successful, diverse student, faculty, staff body, and community members.
For requests by the public for reasonable access to University facilities and program and all other requests not listed above, please contact the Director, Disability Services Office, Dowling Hall, Medford at (617) 627-3298, (TTY) (617) 627-3370, or (TTY) toll free within the U.S. at (866) 797-6881 who will help to initiate the interactive process.
Filing a Grievance
In the event that an agreement cannot be reached about a requested accommodation, or if the requesting party is not satisfied with the outcome of the interactive process, s/he has the right to file a grievance with OEO. In order to do so, please visit OEO’s website at http://oeo.tufts.edu for steps on how to file a grievance.
Please note that OEO processes all discrimination and harassment complaints, including harassment based on disability, in accordance with the procedures outlined in the Sexual Harassment Policy.
Central Reporting Requirement
If a reasonable accommodation has been processed without the assistance of the Office of Equal Opportunity, then a university representative must complete an online Reasonable Accommodation Reporting Form. Forms for faculty/staff and students can be found at http://oeo.tufts.edu.
Family Educational Rights and Privacy Act (FERPA) Policy
FERPA: Notice of Student Rights with Respect to Education Records
This notice establishes the University policy with respect to certain types of student records. This policy is designed to help students understand how to access their education records and, if they wish, how to prevent their disclosure to third parties.
This policy applies to all schools and divisions at Tufts University.
The Family Educational Rights and Privacy Act of 1974 (“FERPA”) provides students certain rights with respect to their educational records. In general, these rights include:
1) The right to inspect and review education records (with certain limited exceptions) within 45 days of the day Tufts receives a student’s request for access. A student should submit any such request to the Registrar’s Office in writing, identifying the specific records that the student wishes to inspect. The Registrar’s Office will make arrangements for access and notify the student of the time and place where the records may be inspected.
2) The right to request the amendment of education records if the student believes they are inaccurate. Students should submit any such request to the Registrar’s Office in writing, clearly identifying the records that the student wants to have amended and specifying the reasons the student believes those records to be inaccurate. The Registrar’s Office will notify the student of the University’s decision whether to amend the student’s records. If the University decides not to amend the student’s records, the Registrar’s Office will inform the student of the right to a hearing regarding the student’s request for amendment.
3) The right to require Tufts to obtain the student’s written consent before releasing personally identifiable information from the student’s education records unless an exception applies.
For purposes of this policy a student is defined as someone who is (or someone who has) officially matriculated at the University, and who attends (or has attended) classes at Tufts. This definition does not include prospective students or applicants.
Education records are records relating to a student that are maintained by the University or by a party acting on its behalf, with some exceptions.
The following records are not considered education records:
• Records created by a school official as a personal memory aid (such as notes of a private telephone conversation).
• Records of the Tufts University Police Department which are maintained separately and solely for law enforcement purposes.
• Most records created and maintained by a physician, psychiatrist, psychologist or other treatment purposes. Even though these records are not considered education records under FERPA, they may still be made available to students following completion of a HIPAA release form.
• Records pertaining to a former student other than those generated when that person was a student, such as alumni records.
Personally identifiable information includes a student’s name, address or other information that would allow a student to be identified. FERPA generally prohibits the University from disclosing personally identifiable information from a student’s education record without the student’s consent unless the information has been designated as directory information or another exception applies.
Directory information consists of the following:
• Student’s name
• Address (both local and permanent)
• Telephone number (local, cell and permanent)
• Date and place of birth
• Academic program (school, degree, major, minor)
• Enrollment status (dates of attendance, full-time/part-time status)
• Degrees, honors and awards received
• Participation in athletics and student activities
• Most recent educational institution attended
• E-mail address
Privacy Blocks are available to students who wish to prevent the University from disclosing their directory information (in student directories and commencement programs, for example) by selecting the appropriate privacy settings through SIS.
What Is a Privacy Block?
A “privacy block” limits the University’s ability to disclose your directory information to third parties without your consent.
“Directory information" is personally identifiable information about you that, absent a privacy block, could be disclosed without your prior consent.
What Does a Privacy Block Do?
Implementing a privacy block is an all or nothing proposition. You cannot choose to have some pieces of information given out but not others, nor can you selectively choose to whom we can give out your information. You should be aware that we tend to err on the side of caution in terms of disseminating this information. As a result, some of the unintended consequences of putting a privacy block in place may be missed mailings, messages and announcements.
A privacy block will also have the following effects:
- Your name and directory information (name, college, major, year, phone, email) will not appear in the Tufts White Pages.
- The Tufts University Career Center will not be able to share your resume with employers.
- Calls to the Registrar’s Office regarding your status cannot be answered. This means that potential employers who are seeking verification of enrollment or degree granting will not be able to access that information from the University.
- Your name will not appear in the Tufts Commencement Bulletin.
- Your e-mail address will not appear in the Tufts email directory. The Tufts e-mail directory contains e-mail addresses for Tufts-affiliated persons. If you do not appear in the directory, it is not easy to find you by e-mail, unless someone knows your exact e-mail address. If you are a part of the Tufts e-mail directory, someone using the Tufts e-mail system can more readily find you, even if they only know part of your name.
- Even if you submitted a photo and/or bio, you will not be included in future editions of student directories and yearbooks. However, Tufts faculty members will be able to see your photo when looking at a class list online.
How Do I Request a Privacy Block (and what happens if I change my mind about it later)?
To request a privacy block:
- Simply add a privacy block in SIS by navigating to the About Me section, clicking on Privacy Settings and then Edit FERPA.
Students, who do not wish to have their information made available to third parties, should select the appropriate privacy setting through SIS as soon as possible.
If you change your mind about your privacy block, you can cancel it by editing the FERPA settings on SIS as indicated above. While you may request a privacy block at any time, please note that they are effective only prospectively.
Release of Your Records to Third Parties
Personally identifiable information in your records, except for directory information as discussed above, may not be given to third parties without your written consent, with the following exceptions:
• To Tufts officials such as employees and members of faculty and trustee committees who have a need to know or who are required to work with your records to carry out their duties.
• To officials of another education institution in which you seek to enroll. If your record is transferred, however, you will be entitled, upon request, to a copy of such records. This applies to other schools and colleges within the University and to institutions in which you may be cross-registered or enrolled at the University.
• To authorized representatives of the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or state and local authorities responsible in connection with an audit or evaluation of federal or state supported education programs.
• To an individual or organization required to be informed in connection with your application or receipt of financial aid.
• To state and local officials to whom information is specifically required to be reported by state laws enacted prior to November 19, 1974.
• To appropriate parties in a health or safety emergency if necessary to protect your health or safety or that of another.
• In compliance with a subpoena, or in response to other legal action involving the student and the University.
• When the information is a record of a campus disciplinary proceeding. For students under the age of 21, the University may also inform parents about violations of any federal, state, or local law, or any University rule or policy that governs the use or possession of alcohol or a controlled substance.
Any request or authorization to allow material from your files to be shown to third parties should include: (1) a specification of the records to be disclosed; (2) the purpose of the disclosure; and (3) the party or class of parties to whom disclosure may be made. For additional information about authorizing disclosures from your education records, please contact the Registrar's Office.
Please note that the University does not preserve students’ education records in perpetuity. In fact, most records are not maintained for more than 7 years after a student’s expected date of graduation.
A student has the right to file a complaint with the U.S. Department of Education concerning alleged failures by Tufts to comply with the requirements of FERPA. A complaint must be submitted to the Department within 180 days of the date of the alleged violation or of the date that the student knew or reasonably should have known of the alleged violation. The name and address of the office that administers FERPA and accepts such complaints is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202-4605.
Compliance Training and Tracking
Office of University Counsel
Office of the President
July 1, 2015
Mary R. Jeka, Senior Vice President and General Counsel
Office(s) of the Registrar
The University reserves the right to change this policy from time to time. Proposed changes will normally be developed by those responsible for the policy with appropriate stakeholders. The approval entities have sole authority to approve changes to this policy.